Office Coordinator / Assistant

Job Description

ABOUT JOB

we are looking for an Office Coordinator / Assistant to join our team. We are looking for someone who is exceptionally dependable, highly organized, and thrives in a dynamic environment where no two days look the same.

Responsibilities

• Manage vendor relationships and work with Stamford-based Office Manager / EA to align on procurement standards, budget, and timelines for the office build-out.
• Oversee the day-to-day operations
• Support new hire onboarding logistics for Plano-based employees, including workspace setup, equipment provisioning, and coordinating with HR and IT.
• Provide executive administrative support
• Handle general administrative tasks such as expense tracking, invoice processing, and maintaining office procedures and documentation.

Qualifications

• 3–5 years of experience in an office management, executive assistant, or similar administrative role; prior experience supporting a corporate office opening or relocation is a plus.
• Demonstrated experience procuring office equipment and furniture, managing vendor relationships, and coordinating logistics for a physical workspace.
• Experience supporting employee onboarding logistics, including workspace preparation, equipment setup, and coordination with cross-functional teams.
• Exceptional organizational skills and follow-through; you are someone others can count on to get things done accurately and on time.
• Strong verbal and written communication skills, with the ability to work effectively across remote and in-person teams.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and comfort working with tools such as project tracking or procurement software.
• Self-starter who can manage priorities independently while staying aligned with a remote manager and cross-functional stakeholders.
• Bachelor’s degree from an accredited institution.

What We Offer

Base salary range for this role is $60,000 to $80,000.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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