Office & Executive Coordinator

Job Description

ABOUT JOB

• Serve as a point of contact for visitors, employees, and vendors.
• Cover reception as needed.
• Schedule and coordinate meeting rooms.
• Oversee day-to-day office operations to ensure smooth functioning.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Ensure office equipment is maintained and in good working order.
• Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms.
• Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
• Coordinate office events, celebrations, employee engagement initiatives, and team-building activities.
• Help foster a positive, inclusive, and well-organized office environment.

• Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments.
• Assist with special projects and executive initiatives.
• Support confidential and sensitive matters with professionalism and discretion.

• Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field.
• Experience supporting senior leaders in a fast-paced environment.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems.
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

• Strong interpersonal and relationship-building skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize competing demands and work under pressure.
• Proactive, resourceful, and solutions-oriented.
• Team player with a positive and service-oriented attitude.
• Ability to anticipate needs and take initiative.
• Flexible and adaptable in a dynamic environment.