Office Manager

Job Description

JOB SUMMARY

Our client  is actively seeking a highly motivated, full-time Office Management Specialist.

Key Responsibilities:

• Provide full-time administrative and office management support to SSP Headquarters leadership and multiple branches.
• Develop, track, and maintain office filing systems (electronic and hard copy) ensuring proper records management and archiving.
• Schedule, coordinate, and support meetings, conferences, and video teleconferences; prepare agendas and track action items.
• Maintain detailed calendars, manage appointment priorities, and resolve scheduling conflicts.
• Draft correspondence, reports, and presentation materials to support leadership decision-making.
• Perform operational office support including supply management, phone rosters, and administrative workflow coordination.
• Ensure compliance with cybersecurity and SSP security protocols; process and handle sensitive information.
• Independently resolve administrative issues and support cross-branch coordination and collaboration.

Requirements:

Minimum Qualifications:

• Associate’s degree (or equivalent experience)
• Minimum of 4 years of administrative or office management experience.
• Experience supporting executive leadership or senior personnel.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and problem-solving skills.

Preferred Qualifications:

• Bachelor’s degree
• Experience supporting Department of Defense or Navy organizations.
• Experience in records management and compliance-driven environments.

Benefits (FEDERAL):
15 Days of Paid Time Off
11 Paid Holidays
401(k) Retirement Plan with Company Match
Medical, Dental, and Eye Insurance
Employee Referral Program
Tuition Reimbursement
Employee Assistance Program (EAP)
Wellness Program
Multiple Voluntary Medical Benefits

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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