Office Manager & Executive Assistant

Job Description

ABOUT JOB

We are looking for an empathetic, detail-oriented, proactive and highly dependable Office Manager & Executive Assistant to join our team. In this dual role, you will provide high-level administrative support to our executive team while ensuring the smooth operation of our office. If you thrive in a fast-paced environment, problem-solve with creativity, love supporting others, and wearing multiple hats, this role is for you.

How You Will Contribute

Office Management

• Receive visitors and ensure needed supplies and meeting rooms are ready for them
• Maintain a clean, organized, and productive environment (including regular tidying) and stocked snack and beverage area
• Work with building and IT vendor staff to address facilities concerns (repairs, HVAC, internet availability, etc.)
• Coordinate catering for team gatherings
• Plan and executive company events that deliver opportunities for team connecting and celebration
• Support Finance with time tracking support
• Provide additional operational and project support as needed to enable overall business and People & Culture initiatives

Executive Assistant

• Manage calendars, schedule meetings
• Coordinate and facilitate communication between the CEO and internal/external stakeholders.
• Handle confidential information with discretion and professionalism

We’d Love to Hear from You If You

• Embrace the details and believe the small things make a difference, nothing slips through the cracks for you
• Proactively look for ways to make things better
• Practice good judgement and discretion about urgency, prioritization, and addressing problems
• Communicate clearly and succinctly, with excellent grammar and syntax, adjusting your style as needed for the situation
• Have a positive, enthusiastic, and “can-do” attitude
• Build strong, collaborative relationships across all levels
• Manage your time well to meet varied deadlines
• Invest in your own development and learning
• Can be flexible with your schedule as needed to support events, executives, or urgent office matters

Desired Education and Experience

• 3+ years of combined office management and executive assistant experience
• Proficiency with Microsoft Office 365 and SharePoint, especially Outlook Calendaring and Teams, and other software tools for scheduling
• Experience with scheduling for interviews and using recruiting tools a plus

Benefits

• Health insurance
• 401k Matching
• Paid Time Off
• The opportunity to make a global impact

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration