Office Manager & HR Coordinator

Our client  is seeking a highly organized, proactive, and accountable Office Manager to oversee daily office operations while serving as a key administrative liaison between management, employees, and Human Resources.

This position is ideal for a strong administrator who enjoys creating structure, maintaining organization, supporting employees, and ensuring operational processes are followed consistently throughout the organization.

The Office Manager plays a critical role in supporting company leadership, coordinating administrative functions, maintaining office efficiency, and helping ensure employee-related processes are completed accurately and on time.

Salary Range: $60,000.00 – $80,000.00 per year

Annual Base Salary Based on Experience

Paid Time Off (PTO)
Health Insurance
Dental Insurance
Mon-Fri Schedule

• Minimum 3 years of office management, operations, administrative management, or related experience.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office and business software applications.
• Experience in insurance, financial services, or professional services is preferred but not required.

Desired Traits

• Highly organized and process-oriented.
• Self-motivated and proactive.
• Strong sense of ownership and accountability.
• Professional and dependable.
• Positive attitude with a team-first mentality.
• Comfortable working in a fast-paced environment.
• Able to prioritize multiple projects while maintaining accuracy.

Office Administration & Operations

• Manage day-to-day office operations and administrative functions.
• Ensure company policies, procedures, and SOPs are consistently followed.
• Coordinate office supplies, equipment, vendors, and facility needs.
• Maintain organized records, documentation, and filing systems.
• Support department managers with administrative and operational needs.
• Assist leadership with special projects and company initiatives.
• Coordinate company meetings, training sessions, and office events.

Human Resources Liaison Support

• Serve as the administrative liaison between employees, management, and Human Resources.
• Coordinate onboarding and offboarding activities.
• Maintain employee files and required personnel documentation.
• Track employee acknowledgments, training records, certifications, and licensing requirements.
• Assist with recruiting logistics, interview scheduling, and candidate communications.
• Coordinate performance review schedules and employee meetings.
• Support compliance efforts by ensuring required documentation is completed and maintained.
• Maintain strict confidentiality regarding employee and company information.

Process Management & Accountability

• Monitor administrative compliance across departments.
• Assist with implementation and maintenance of company procedures and workflows.
• Identify operational inefficiencies and recommend improvements.
• Follow up on assigned projects and ensure deadlines are met.
• Help maintain consistency, accountability, and organizational standards throughout the office.

Customer Service & Professional Support

• Assist with escalated client concerns when appropriate.
• Promote a culture of professionalism, responsiveness, and accountability.
• Support management in delivering exceptional service to clients and team members alike.