Office Manager/ Personal Assistant

Job Description

ABOUT JOB

We are seeking a polished, proactive, and highly organized Office Manager/Personal Assistant to manage daily operations.

This is a high-impact position suited for someone who thrives in a fast-paced setting, anticipates needs, and takes initiative with grace and discretion. You’ll be both a strategic partner to leadership and a day-to-day problem solver who helps the office run smoothly and efficiently.

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Key Responsibilities:

• Provide calendar management, meeting coordination, travel planning, and expense reporting for two members of senior leadership.
• Lead culture-building initiatives, creating an environment that promotes collaboration, recognition, and community.
• Provide frontline technical support for office-related issues (conference rooms, equipment, connectivity) and escalate to IT partners as needed.
• Serve as the primary point of contact for all office vendors, negotiating pricing and service terms to ensure favorable agreements.
• Act as liaison with building management, overseeing office maintenance, security, and facilities issues.
• Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement.

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Qualifications:

• Minimum of 2 years’ experience managing office operations and/or supporting senior executives in a fast-paced environment.
• Event planning and execution experience
• Exceptional organizational, communication, and interpersonal skills.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong ability to anticipate needs, recognize patterns, and prioritize.
• Self-motivation to advance tasks, solve problems, and develop efficient processes, especially in areas where there aren’t yet formal or documented policies/procedures.
• Professional demeanor with the ability to handle confidential information with discretion.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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