Office Manager/ Personal Assistant

Job Description

JOB DETAILS

We are seeking a polished, proactive, and highly organized Office Manager/Personal Assistant.

This is a high-impact position suited for someone who thrives in a fast-paced setting, anticipates needs, and takes initiative with grace and discretion. You’ll be both a strategic partner to leadership and a day-to-day problem solver who helps the office run smoothly and efficiently.

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Key Responsibilities:

• Provide calendar management, meeting coordination, travel planning, and expense reporting for two members of senior leadership.
• Lead culture-building initiatives, creating an environment that promotes collaboration, recognition, and community.
• Serve as the primary point of contact for all office vendors, negotiating pricing and service terms to ensure favorable agreements.
• Oversee incoming and outgoing communications including mail, shipments, and internal announcements.
• Act as liaison with building management, overseeing office maintenance, security, and facilities issues.
• Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement.

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Qualifications:

• Minimum of 2 years’ experience managing office operations and/or supporting senior executives in a fast-paced environment.
• Event planning and execution experience
• Exceptional organizational, communication, and interpersonal skills.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong ability to anticipate needs, recognize patterns, and prioritize.
• Self-motivation to advance tasks, solve problems, and develop efficient processes, especially in areas where there aren’t yet formal or documented policies/procedures.
• Professional demeanor with the ability to handle confidential information with discretion.

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Preferred Skills:

• Notary Public certification, or willingness to obtain within the first 90 days of employment.
• Experience operating in Mac OS environments.
• Familiarity with Salesforce, Zoom, and related technology platforms.
• Strong negotiation skills and a cost-conscious mindset when managing vendors and office expenditures.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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