The Operations Administrative Assistant plays a critical role in supporting the operations team by managing vendor documentation, monitoring job and quote statuses, and ensuring smooth administrative workflows. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments.

Key Responsibilities

Complete and process customer Vendor Packets accurately and timely to onboard and maintain customer/general contractor relationships.
Assist in maintaining accurate records and documentation related to operations processes and service platforms.
Assist with general administrative tasks as needed to support the operations team.
Communicate effectively with customers, vendors, internal teams, and management to facilitate smooth operations.
Provide support to the Service Managers with administrative tasks
Other duties as assigned.

Benefits

Medical, Dental and Vision coverage, including some plans that are 100% employer paid
401K Retirement Plan with Company match
8 paid holidays off per year
Paid Time Off (PTO) Plan
Life Insurance
Employee Assistant Program
Company Paid Short- and Long-Term Disability Insurance
Salary Range $28 – $32 per hour

This role is essential for maintaining operational efficiency and supporting the broader team in delivering excellent service and results.

Requirements:Qualifications

Proven experience in an administrative or operations support role.
Strong attention to detail and organizational skills.
Proficiency with office software and operations management systems.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and prioritize effectively.

Preferred Skills

Experience with vendor management and invoicing processes.
Familiarity with job tracking and quoting systems.
Problem-solving mindset and proactive approach to operational challenges.

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Operations Administrative Assistant

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Operations Administrative Assistant

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