Operations Administrative Assistant

Job Description

ABOUT JOB

Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.

Day to day, you’ll…

• Provide administrative and operational support to one or more districts
• Assist with day-to-day operations to ensure offices run efficiently
• Provide hiring support using internal applicant tracking and hiring systems
• Assist with onboarding and employment-related administrative tasks
• Support tax office associates with administrative requirements
• Partner with office(s) responding to inquiries related to supplies, facilities, or operational support
• Monitor supply inventory and place orders to meet office and district needs
• Research and resolve issues independently when possible; escalate concerns to appropriate leadership when needed
• Coordinate vendors for local facility and maintenance requests
• Review and verify invoices for accuracy
• Prepare invoices and expense documentation for approval using approved payment tools and systems
• Maintain working knowledge of Microsoft Teams and Microsoft Office applications, including CoPilot
• Use internal systems and virtual tools to manage tasks, records, and communications
• Attend training sessions related to systems, compliance, and job performance

Required Qualifications: Education:

• High school diploma or equivalent

Work Experience:

• Ability to communicate clearly and maintain composure, using effective customer service techniques with clients who may be under stress
• Ability to concentrate and work effectively in a fast-paced, high-volume environment
• Ability to interact effectively with all levels of the company
• Ability to work independently with minimal supervision
• Previous customer service experience
• Demonstrated decision making, analytical, and problem-solving skills
• Demonstrated organization, prioritization, and project coordination skills
• Excellent verbal, written, and interpersonal communication skills
• Experience with or ability to learn Microsoft operating systems, networking concepts, computers, software applications, and remote tools
• Experience working within Windows environments

Preferred Qualifications: Work Experience:

• 1-3 years administrative experience

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration