Operations Administrator

Job Description

JOB DETAILS

We are seeking to appoint an Operations Administrator to support our Operations team . This is an exciting opportunity for a proactive, service-minded individual who thrives in a dynamic environment and takes pride in supporting a team—where no task is too big or too small.

Key Responsibilities:

• Provide general support to the Commercial Team.
• Prepare Commercial documentation including draft client Proposals, Engagement Letters and Statements of Works.
• Liaising and Co-ordinating with various internal and external stakeholders.
• Support Operations team projects as required.
• Liaise with the Business Leaders to compile and develop presentation materials for internal monthly and quarterly meetings.
• Responsible for ensuring client-related contact data is updated and current across CRM platform (Xero Practice Manager)
• Responsible for managing and organising Social Committee, Event coordination and roll-out of HR initiatives.
• Coordinate with HR onboarding of new joiners, including liaising with the IT team on hardware setup.
• Day to day Operations administration support not limited to mail, scanning, filing, phones & booking couriers.
• Update & maintain the national Operations Manual.

About You:

• A self-starter and innovative, comfortable taking ownership of the role and always looking for ways to do things better or more efficiently rather than waiting for instructions.
• Great stakeholder engagement and interpersonal skills – an ability to build strong relationships with different departments and stakeholders.
• Can multitask and has excellent organisation and planning skills
• Very comfortable with the Office365 suite of products and the ability to quickly learn to use Vistra’s proprietary and other third-party platforms.
• Can work closely and collaborate well with the Operations team

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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