Operations Assistant

The Operations Assistant provides sophisticated administrative support to the Director of the department. This position serves as a central point of coordination for scheduling, communications, travel, meetings and organizational record keeping supporting effective operations.

Key Responsibilities:

• Calendar Management – Schedule meetings, manage deadlines and maintain daily calendars in a fast-paced work environment.
• Document Production – Generate correspondence, presentations, reports and briefs using advanced Microsoft Office skills, while maintaining confidentiality of sensitive information.
• Inquiry Response and Information Gathering – Receive and direct inquiries by developing a broad understanding of County departments and policies, conducting research and liaising with staff and stakeholders.
• Meeting Organization – Compile structured agendas, create and assemble reference documents, take detailed notes, capture decisions and action items, and monitor the progress of tasks to ensure follow-up and completion.

Ideal Candidate Will:

• Exhibit exceptional integrity and responsibility in the execution of daily tasks.
• Handle confidential and sensitive material with discretion and sound judgment.
• Demonstrate excellent written and verbal communication skills with keen attention to detail and grammar.
• Excel at multi-tasking and thrive in a fast-paced, continuously evolving work environment.
• Collaborate easily with executives, board members and elected officials.
• Demonstrate flexibility and a strong customer service orientation.
• Develop strong working relationships with staff and stakeholders.

This position may need to occasionally work from alternate locations or work early morning, evening or weekend hours, outside the typical work schedule.

Minimum Qualifications

High School diploma or equivalent; four (4) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Preferred Skills:

• Advanced proficiency in Microsoft applications, including Microsoft Outlook, Word, PowerPoint, Excel and SharePoint.
• Previous experience working in a government, healthcare, or human services setting.
• Previous experience working within electronic health record (EHR) systems.