The Operations Assistant contributes to every aspect of the business—providing client relations and sales support, assisting with marketing initiatives, overseeing print production and scheduling in collaboration with our print vendor, coordinating shipping and exhibitions logistics, and maintaining our databases and inventory. The ideal candidate is highly organized, collaborative, and proactive.

Key Responsibilities

Serve as executive assistant to the owner by managing and prioritizing daily tasks, tracking deadlines, providing proactive reminders and follow-up to ensure smooth workflow
Support sales by responding to inquiries, creating polished tear sheets (PDFs of available artworks with pricing), and preparing invoices
Manage artwork inventory, contact database, and file organization in Dropbox
Oversee the production and fulfillment of our print business, working closely with our print vendor. Communicate timelines and expectations clearly to clients
Maintain strong relationships with our network of galleries and print dealers
Coordinate logistics with partner galleries, couriers, and photographers as needed
Offer administrative support to Marketing team members and participate in collaborative daily group meetings to discuss projects
Assist with general administrative tasks and special projects as needed

Qualifications

Bachelor’s degree required
Minimum 3 years of experience either in an art gallery, museum, agency, or organization
Entrepreneurial talent required
Experience starting up and/or managing a company required
Excellent written and verbal communication skills
Highly organized, with a strong attention to detail and the ability to manage multiple priorities
Self-starter and works well in a team environment

Compensation

This is a fully remote, part-time hourly position. 30 hours per week. Daily availability is required. Compensation is dependent on experience.

Pay: From $35.00 per hour

Work Location: Remote

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Operations Assistant

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Operations Assistant

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