Operations , Executive Assistant to CEO

Job Description

JOB DETAILS

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  Manage calendar and schedule
  • Manage the CEO’s complex calendar, scheduling appointments and meetings across multiple time zones
  • Coordinate with internal and external contacts to arrange commitments
  • Prioritize and resolve scheduling conflicts, enforcing protected time blocks for deep work and strategic engagement
• Handle communication with cross-functional teams and external partners
  • Draft and manage correspondence on behalf of the CEO — including emails, Slack, sync requests, and scheduling coordination — with investors, board members, advisors, and strategic partners
  • Act as a liaison between the CEO and other executives, board members, and external partners
  • Screen and prioritize incoming communications
• Coordinate business meetings and travel
  • Arrange travel itineraries, including transportation, accommodations, and agendas
  • Ensure prep materials are ready in advance of board, executive, and team meetings per the CEO’s review cadence
  • Capture action items from key meetings and drive follow-through across stakeholders
  • Cross-collaborate with other EAs to plan offsites and events as we scale
• Coordinate with the Office of the CEO
  • Partner with the Chief of Staff on weekly calendar audits, meeting prep cycles, and priority alignment
  • Maintain shared visibility into scheduling changes and commitments via dedicated channels
  • Operate as a trusted extension of the Office of the CEO
• Administrative support
  • Prepare reports, presentations, and other documents
  • Manage and maintain records
  • Oversee and assist with special projects as assigned

• 5+ years of experience as an Executive Assistant, preferably supporting a founder or C-suite executive in a fast-paced or startup environment.
• Exceptional organizational skills with proven ability to manage multiple priorities under pressure.
• Strong written and verbal communication skills, with attention to detail. Clarity, conciseness, and professional tone are non-negotiable.
• High emotional intelligence, discretion, and sound judgment.
• Google Calendar mastery.
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
• Ability to work independently, anticipate needs, and solve problems quickly. When something can be done today, it gets done today.

• Previous experience coordinating with a Chief of Staff or within an Office of the CEO structure.
• Genuine interest in AI tooling and a willingness to experiment
• Motivated by company ’s mission of early cancer detection and the broader vision of helping people live 100 healthy years. You don’t need a health tech background, but you should care about what we’re building.