Part-Time Executive Assistant / Personal Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, proactive, and mission-driven Executive/Personal Assistant

Position Overview

This is more than an administrative position. We are looking for someone who enjoys creating order, anticipating needs, supporting wellness, and helping a visionary leader operate at her highest level.

The ideal candidate is resourceful, emotionally intelligent, highly organized, health-conscious, and comfortable wearing many hats in a fast-paced environment.

Responsibilities

Executive Support

• Manage calendar and scheduling
• Coordinate meetings, speaking engagements, and travel
• Organize email inbox and draft professional correspondence
• Assist with presentations, proposals, sponsorship packets, and reports
• Track projects and deadlines
• Maintain organized digital files and documents
• Coordinate with team members, partners, and vendors

Social Media & Marketing

• Schedule and post content across social media platforms
• Capture photos and short videos when needed
• Assist with newsletters and email campaigns
• Help maintain website updates
• Support branding and marketing initiatives
• Coordinate podcast and event logistics

Personal Support

• Help maintain a clean and organized workspace
• Support nutrition planning and healthy lifestyle routines
• Encourage movement, exercise, and wellness habits
• Help coordinate appointments and personal scheduling

Event & Organizational Support

• Assist with conferences and community events
• Help prepare materials for workshops and trainings
• Coordinate volunteers and logistics
• Support fundraising and donor communications
• Assist with nonprofit administrative projects

Desired Qualifications

We are looking for someone who is:

• Exceptionally organized
• Positive and dependable
• Professional and trustworthy
• Comfortable working independently
• Detail-oriented
• Flexible and adaptable
• Tech savvy
• Excellent written and verbal communicator
• Passionate about health, wellness, and helping others
• Comfortable around social media and technology
• Able to maintain strict confidentiality

Preferred Experience

Experience in one or more of the following is helpful:

• Executive or administrative assistance
• Project coordination
• Social media management
• Marketing or communications
• Event planning
• Nutrition, fitness, or wellness
• Nonprofit organizations
• Mental health or healthcare settings

Technology Skills

Experience with tools such as:

• Google Workspace
• Microsoft Office
• Canva
• Zoom
• Social media platforms
• AI tools such as ChatGPT (preferred)

Compensation

• Competitive hourly pay based on experience
• Flexible scheduling
• Opportunity for growth within an international nonprofit
• Meaningful work that creates lasting global impact

Ideal Candidate

The ideal person is someone who enjoys bringing calm to busy environments, thrives on organization, and finds purpose in helping others succeed. They value integrity, wellness, service, and excellence, and are excited to contribute to a mission focused on healing individuals, strengthening communities, and advancing global peace through neuroscience, education, and compassionate leadership.

Pay: $18.00 – $20.00 per hour

Benefits:

• Flexible schedule

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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