Part-Time Office Assistant

Job Description

ABOUT JOB

Our company  has an opening for a Part-Time Office Assistant . This position would be eligible for up to 20 hours of work per week; hours may vary.

We are looking for a reliable and proactive Part-Time Office Assistant to join our team. The right candidate is detail-oriented, organized, and thrives in a fast-paced environment. This role requires in-person attendance five days a week and involves supporting daily office operations, managing supplies, assisting with administrative tasks, and providing excellent internal and external customer service. Strong communication skills, proficiency in Microsoft Office, and a collaborative attitude are essential.

RESPONSIBILITIES:

• Act as the point of contact for internal and external clients
• Answer, screen, and forward incoming phone calls
• Provide basic and accurate information  via phone/email
  Receive, sort, and distribute daily mail/deliveries
• Provide administrative support to ensure efficient operation of the office
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain office supplies and inventory
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Coordinate meetings and appointments
• Assist in the preparation of regularly scheduled reports
• Write and distribute email, correspondence memos, letters, and forms
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Submit and reconcile expense reports
• Liaise with legal assistants to handle requests and queries from attorneys

REQUIREMENTS:

• Proven experience as a Receptionist, Front Office Representative, Administrative Assistant, Office Admin Assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency in Adobe Acrobat
• Multitasking and time-management skills, with the ability to prioritize tasks
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Ability to work independently and as part of a team
• Excellent organizational skills
• Customer service attitude
• High school diploma; additional certification in Office Management is a plus

COMPENSATION: The hourly range for this position is approximately $24.10 – $40.00. Starting hourly range will be determined based on qualifications and experience.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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