Personable Executive Assistant 

Job Description

ABOUT JOB

We’re looking for a reliable, organised and personable Executive Assistant

The role is varied, hands-on and fast paced, supporting day-to-day operations across multiple areas of the business.

The EA would provide high-level administrative support to directors by managing schedules, preparing reports, and handling correspondence.

Tasks may include:

• Calendar and diary management
• Managing emails and phone calls
• Client and stakeholder relations
• General administration and organisation
• Invoicing and document management
• Excel and database management
• Setting up and improving systems and processes
• Office coordination
• Drafting documents
• Assisting with Airbnb coordination and logistics
• Cleaning and maintaining shared workspaces
• Assisting in a busy office environment around children

We’re Looking For Someone Who Is:

• Personable, friendly and professional
• Highly organised with excellent attention to detail
• Experienced in administration or executive support
• Confident using Excel and managing calendars
• A strong communicator
• Comfortable working in a dynamic small business environment
• Good with children and respectful in family-oriented spaces
• Able to work independently and take initiative
• Flexible and willing to pitch in across different areas of the business.

Essential Requirements

• Experience in Executive Administrative Assistance, Administrative Assistance, and general office management tasks.
• Strong Communication skills, both written and verbal
• Highly organised with excellent time-management and multitasking abilities
• Proficiency in office software tools such as Microsoft Office Suite and outlook.

Desirable

• Experience with Xero
• Experience setting up systems and improving workflows
• Small business experience
• Qualifications in Business Administration
• Background in education or training.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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