PERSONAL/ADMINISTRATION ASSISTANT

Job Description

ABOUT JOB

We are looking for a personal/administration assistant who can provide reliable support to the two directors in our private real estate organisation. The ideal candidate is searching for a diverse position where they can work across multiple entities in order to help the Directors make the most efficient and productive use of their time. You will be a direct report to the two business owners, but will also need to be actively involved with a small number of staff and consultants within the business.

The person we are looking for sees no job as too big or too small, and is wholehearted committed to achieving high level results across all areas of their role. Accuracy and attention to detail is absolutely essential in this role. Indicative tasks are as follows:

•              Filing across all entities

•              Data entry and database maintenance

•              Preparation of documentation for the residential team as requested such as contracts and appointment documents

•              Diary/appointment management and travel bookings

•              Ad hoc personal errands such as delivering documents/postage

•              Email management

•              Other administrative work- this can be anything from data entry to financial spreadsheets to marketing needs

You will have:

•              The ability to multi-task and prioritise tasks

•              Excellent time management skills

•              Excellent organisational skills

•              Impeccable attention to detail

•              Excellent verbal and written communication skills

•              Professional discretion

•              Excellent computer skills – in particular the Microsoft Office Suite and all Apple devices

•              Excellent mathematical skills

•              Accounting skills are a bonus but not essential

Skills and experience required:

• Microsoft proficient with excellent knowledge in Excel, Word & Outlook programs
• Strong written and oral communication skills.
• Knowledge of the real estate sales process and associated documents is helpful but not mandatory.
• Xero experience or similar accounting software useful but not mandatory.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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