Personal Assistant

Job Description

ABOUT JOB

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Your energetic approach and positive attitude will help keep our executive team focused and efficient, allowing them to concentrate on strategic priorities while you handle the day-to-day tasks with precision and professionalism.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook Calendar and Google Workspace tools.
• Prepare, proofread, and transcribe documents, emails, and reports with accuracy and attention to detail.
• Handle incoming calls with excellent phone etiquette, screen inquiries, and direct communications appropriately across multi-line phone systems.
• Assist with event planning for corporate meetings, conferences, or special events from logistics to execution.
• Maintain organized filing systems—both digital and physical—and ensure confidentiality of sensitive information.
• Support bookkeeping tasks using QuickBooks or similar software; perform data entry and basic bookkeeping duties such as invoicing and expense tracking.
• Coordinate project activities by tracking deadlines, preparing status reports, and liaising with internal teams or external vendors.
• Utilize office management skills to streamline administrative workflows and improve overall efficiency.

Experience

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Drive), and office management software such as DocuSign.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience with event planning, project coordination, bookkeeping (QuickBooks preferred), and data entry is highly desirable.
• Excellent typing speed combined with proofreading and transcription skills to produce error-free documents swiftly.
• Exceptional customer service skills with professional phone etiquette across multi-line phone systems.
• Familiarity with office equipment including multi-line phones, fax machines, scanners, and filing systems.
• Ability to handle confidential information discreetly while maintaining a high level of professionalism. Join us as a Personal Assistant where your energy fuels our success! Your dedication will empower our executive team to focus on strategic growth while you orchestrate the daily operations that keep everything running smoothly. We value your expertise in office management and administrative excellence—come be a vital part of our vibrant team!

Pay: $21.49 – $25.88 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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