Personal Assistant

Job Description

JOB SUMMARY

The Personal Assistant to the Chief Executive Officer provides various personal and professional duties.

Essential Function and Responsibilities:

• Prepares and organizes meetings, parties, and other social events with Events department
• Assists in calendar scheduling, traveling arrangements and itinerary
• Assists in other personal errands and tasks for other family members as needed
• Verifies and confirms appointments
• Learns family preferences and anticipates needs
• Schedules appointments and organizes personal activities
• Composes personal correspondence and runs errands
• Handles and submits purchase request forms for principals
• Provides administrative support and assistance at Market America sponsored events and meetings
• Notifies appropriate personnel of problems and issues
• Manages files and documentation with the utmost level of organization
• Leads or assists with ad hoc tasks and projects as they arrive daily
• Complies with company policies and procedures
• Partners with the family to ensure needs are met
• Supports the Company’s Safety Programs
• Acts as an ambassador and champion of the company culture, ethics, and values

Education & Experience:

• High School Diploma or equivalent
• Five years’ experience in assisting high profile individuals
• Experience in managing various levels of employees with different educational backgrounds, work style habits and employment histories

Computer/Communication Skills:

• Proficient use of MS Office Products (Outlook, Word, Excel, PowerPoint)
• Tech savvy especially with smartphones and Apple devices
• Advanced ability to perform standard administrative tasks such as email correspondence, scanning, faxing, copier usage, printing, replenishing toner, etc.
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day tactical activities
• Ability to get along and work with diverse personalities; tactful, mature, flexible
• Proven ability to handle confidential information with integrity and discretion
• Thrives under pressure of deadlines and changing priorities
• Ability to be consistent and remain determined, focused, confident, and in control under pressure
• Prioritizes and models good communication skills; follows up, timely responses, proactive and positive in approach
• Above moderate to high levels in reading comprehension, writing, and speaking in English; active listening; attention to detail; critical thinking; creative problem solving; complex problem solving; and judgment
• Participative management style—advocate of team concept
• Ability to establish credibility and be decisive—but is able to recognize and support the family preferences and priorities to advance the organization
• Results and people oriented, with judgment to balance other business considerations
• Service oriented, but assertive/persuasive
• Long or odd hours and weekend & holiday coverage as needed
  • Daily schedule will vary with a normal work week of 45-50 hours
  • Weekends and evenings will be needed, frequency will vary depending on staff levels and the needs of the Estate

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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