Personal Assistant

Job Description

ABOUT JOB

This is a personal assistant role, with one thing that makes it different from most.

We’re looking for someone who’s good at this kind of work and likes the variety of doing it across both settings. Someone who takes the role seriously because they know what it makes possible.

What you’ll actually be doing

• Running diaries, inboxes, and meetings across both work and personal life
• Booking travel, hotels, and logistics from start to finish
• Travelling with the family when needed, helping on the ground
• Helping with onboarding and the moments that keep the office working
• Following through on extra jobs that sit between everything else
• Spotting what’s needed next, instead of waiting to be asked

You will need

• Strong work as a personal assistant, executive assistant, or similar role
• Sharp organisation and the kind of memory that catches what others miss
• A trusted, private way of working with personal, money, and family matters
• Real comfort moving between work, personal, and home tasks
• Confidence supporting both a managing partner and a family without losing track
• Willingness to travel when needed, including with the family
• Some flexibility for the occasional out-of-hours moment when family life calls for it
• The ability to keep your own pace without needing close direction
• Good judgement about what needs urgency, what needs patience, and what needs a check-in
• A calm, practical mindset when things shift mid-day
• Warmth. The right kind of warmth. The kind that makes people glad you’re around.

If you want a tightly scoped role, this won’t be the right fit. Same if you want a stepping stone into another field. Same if you want work that needs constant direction. Same if you want a clear split between work and home. None of those are bad things. They’re just not this role.

Extra credit, not essentials

• Work supporting founders, executives, or small leadership teams
• A good sense of Melbourne, especially the inner east
• Comfort with everyday tools: calendars, expense apps, and admin systems
• A current passport, ready to use
• A second language, particularly if you’d be happy passing some of it on to the kids
• A sense of humour. Always useful.

You’ll probably enjoy this role if

• You like the idea of work that spans both office and home, not just one
• You take pride in being trusted with what matters
• You’re private by default
• You’re calm when things shift, and patient when they don’t
• You’re happy to travel with the family when needed
• You don’t take yourself too seriously, but you take the work seriously

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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