Personal Assistant

Job Description

ABOUT JOB

This role supports two Co-Founders across a mix of business and personal commitments, ensuring day-to-day priorities are managed smoothly and efficiently. The scope of support extends across both business and personal / family-related commitments, requiring flexibility, responsiveness, and a willingness to assist wherever needed.

You’ll be responsible for keeping diaries, travel, correspondence and competing priorities organised and moving in a fast-paced environment where priorities can shift quickly and responsiveness matters. You’ll also provide general administrative, office and client coordination support to ensure operations run effectively.

Occasional evening and weekend support may be required depending on business activities, events, travel, and personal commitments.

This role suits someone who is highly organised, proactive and discreet, with strong attention to detail and the confidence to work closely with direct, fast-moving decision-makers. You’ll need to be comfortable asking clear questions, clarifying priorities quickly, and following through without needing excessive direction.

What You’ll Be Doing

Personal Assistant Support

• Managing diaries, meeting coordination and appointment scheduling
• Providing personal administrative support including appointments
• Managing and screening incoming correspondence
• Drafting, proofreading and preparing correspondence, presentations and documents
• Attending meetings as required, capturing key actions and minutes, and ensuring follow-up
• Providing ad hoc personal, family and lifestyle-related support as required
• Assisting with preparation for meetings, events, travel and presentation readiness as required

Office Administration

• Providing general administrative and operational support
• Maintaining a professional and well-organised office environment
• MSupporting meeting logistics, document preparation, correspondence and record keeping
• Supporting internal projects and team initiatives

Client Coordination

• Acting as a professional point of contact for client enquiries and communications
• Managing diary bookings and meeting coordination for clients
• Supporting client onboarding

What You’ll Bring

• Proven experience in a Personal Assistant role supporting senior leaders in a fast-paced environment
• Strong ability to manage complex schedules, competing priorities and shifting demands
• Confidence working with direct, high-output decision-makers
• Excellent written and verbal communication skills
• High level of discretion, professionalism and confidentiality
• Strong organisational skills with a proactive, anticipatory approach
• Calm and composed under pressure with strong problem-solving ability
• Strong follow-through and ability to execute tasks without close supervision
• Experience coordinating across multiple stakeholders and systems
• Adaptable and responsive approach to changing priorities and ad hoc requests
• Flexibility to provide occasional out-of-hours and weekend support when required
• Strong proficiency in Microsoft 365 & Google Workspace, proficiency in Excel

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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