Personal Assistant

Job Description

JOB  DETAILS

Duties

• Manage complex calendars, schedule appointments, meetings, and events using Microsoft Outlook Calendar and Google Workspace tools.
• Coordinate travel arrangements, including booking accommodations, transportation, and preparing itineraries.
• Handle correspondence via phone, email, and messaging platforms with professionalism and courtesy, demonstrating excellent phone etiquette.
• Prepare, proofread, and transcribe documents, reports, and presentations with accuracy and attention to detail.
• Organize files, maintain records, and oversee filing systems both digitally and physically to ensure easy retrieval of information.
• Assist with bookkeeping tasks using QuickBooks or similar software, including data entry and basic financial record keeping.
• Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.
• Oversee office management duties such as ordering supplies, managing front desk operations, and maintaining a welcoming environment.
• Utilize office technology including multi-line phone systems, Microsoft Office Suite (Word, Excel), Google Workspace applications, and DocuSign for document signing processes.

Skills

• Proven experience as a Personal Assistant or in an executive administrative support role with strong organizational skills.
• Exceptional proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools.
• Skilled in event planning and coordinating meetings or large-scale functions efficiently.
• Strong typing speed combined with excellent proofreading and transcription abilities for accurate document preparation.
• Knowledge of bookkeeping software such as QuickBooks along with basic bookkeeping practices.
• Excellent communication skills with professional phone etiquette across multi-line phone systems.
• Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or similar tools.
• Office management experience including filing systems, front desk responsibilities, and general clerical duties.
• High level of computer literacy with familiarity in office equipment and software applications relevant to administrative tasks.
• Ability to handle confidential information discreetly while maintaining a positive customer service attitude. Join us as a Personal Assistant where your organizational prowess will empower leadership teams to succeed! This role is perfect for proactive individuals eager to make an impact through meticulous support and seamless coordination—helping our organization run smoothly every day!

Pay: $22.97 – $27.66 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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