Personal Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and proactive communication. Join us to be a key contributor in creating an efficient and productive workplace while supporting our leadership’s strategic initiatives.

Duties

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and managing correspondence with precision.
• Organize and plan events, meetings, and conferences, ensuring all logistics are handled seamlessly from venue booking to catering and technical setup.
• Handle internal communication efficiently across multiple channels such as email, video conferencing software, and multi-line phone systems while maintaining professional phone etiquette.
• Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Facilitate project coordination by tracking deadlines, preparing project documentation, and collaborating with team members to ensure timely completion of tasks.
• Manage confidential information with integrity and discretion while supporting the executive team in daily operations.

Experience

• Proven experience as a Personal Assistant or Executive Assistant supporting C-suite executives or senior management in a fast-paced office environment.
• Demonstrated proficiency in productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and Docusign for document signing.
• Strong organizational skills with the ability to multitask effectively while maintaining attention to detail.
• Experience with event planning, project management tools, and office management systems such as QuickBooks is highly desirable.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Technical proficiency in video conferencing software (Zoom, Microsoft Teams) and multi-line phone systems for seamless virtual collaboration.
• Background in bookkeeping or basic accounting practices along with data entry and clerical experience is preferred.
• Ability to handle sensitive information discreetly while demonstrating exceptional time management skills to meet tight deadlines.

Join us as a Personal Assistant where your organizational talent will empower our leadership team to excel! We value your expertise in creating an efficient work environment that fosters growth and success for all team members.

Pay: $23.27 – $28.03 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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