Personal Assistant

Job Description

ABOUT JOB

We are seeking a responsible, organized, and discreet bilingual Personal Assistant .

Key Responsibilities

• Help the employer understand medical instructions, appointment information, test preparations, medication directions, and follow-up requirements.
• Pick up prescription medications and assist with pharmacy communications.
• Organize medical documents, appointment records, test results, receipts, and related correspondence.
• Maintain confidentiality and handle all medical information with discretion.
• Be willing and comfortable remaining present, when requested by the employer and permitted by the healthcare provider, during sensitive or intimate/private medical examinations.

2. Personal Administration

• Manage personal appointments, schedules, reminders, and day-to-day administrative tasks.
• Communicate with landscapers, repair professionals, estate managers, and other home service providers to keep up with home maintenance.
• Assist with scheduling and coordinating home maintenance, repair, and vehicles maintenance.
• Review and summarize emails, letters, notices, estimates, invoices, contracts, and other correspondence.
• Follow up with service providers regarding schedules, project progress, outstanding work, invoices, and payments.
• Organize household records, bills, receipts, warranties, proposals, and other important documents.
• Assist with bill payments and maintain accurate records of completed and outstanding payments.
• Compare estimates and help track project costs, deadlines, and deliverables.
• Make phone calls, write emails,

Qualifications

• Strong English reading and writing skills.
• Excellent organizational, scheduling, and follow-up skills.
• Strong attention to detail, especially when reviewing bills, appointments, instructions, and documents.
• Professional, patient, trustworthy, and discreet.
• Comfortable communicating with medical professionals, contractors, designers, billing departments, and service providers.
• Able to manage multiple tasks and changing priorities independently.
• Proficiency with email, text messaging, online scheduling systems, digital documents, and basic recordkeeping.
• Prior experience as a personal assistant, medical coordinator, patient advocate, interpreter, executive assistant, or household manager is preferred.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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