Personal Assistant

Job Description

JOB  DETAILS

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role offers the opportunity to streamline daily operations, coordinate projects, and manage essential communications. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive attitude, ensuring the executive’s schedule runs smoothly and efficiently. This paid position is perfect for someone eager to contribute to a fast-paced environment while honing their administrative expertise.

Duties

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate complex travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries.
• Handle incoming calls with professionalism and courtesy using multi-line phone systems, screening and directing inquiries as needed.
• Prepare, proofread, and transcribe documents, correspondence, reports, and presentations with accuracy and attention to detail.
• Organize files, maintain records through efficient filing systems—both digital and physical—and ensure easy retrieval of information.
• Support bookkeeping tasks using QuickBooks for expense tracking, invoicing, and basic financial record-keeping.
• Assist with event planning for meetings, conferences, or company functions from start to finish.
• Perform data entry tasks with high accuracy while managing clerical responsibilities such as filing and office supply management.
• Provide exceptional customer service by addressing inquiries promptly and professionally at the front desk or via email.
• Utilize office management skills to oversee general office operations ensuring a productive work environment.

Skills

• Proven experience as a Personal Assistant or in an executive administrative support role with strong organizational skills.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent typing speed combined with transcription and proofreading capabilities for clear communication.
• Strong project coordination abilities to manage multiple tasks simultaneously under tight deadlines.
• Familiarity with QuickBooks for bookkeeping and basic financial management tasks.
• Knowledge of office management procedures including filing systems, data entry, and clerical processes.
• Outstanding phone etiquette with experience handling multi-line phone systems professionally.
• Demonstrated ability to manage calendars efficiently using Microsoft Outlook Calendar or similar tools.
• Experience in event planning from logistics coordination to execution of company functions or meetings.
• Computer literacy across various platforms with a focus on productivity software and office technology.
• Excellent interpersonal skills combined with customer service experience to foster positive interactions at all levels of the organization. This role is an exciting opportunity for a motivated individual eager to support leadership while developing a broad skill set in office administration!

Pay: $24.00 – $30.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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