Personal Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our leadership team. This individual will play a key role in managing schedules, coordinating travel, overseeing administrative tasks, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with grace and efficiency.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings for the leadership team.
• Handle travel arrangements including flights, hotels, transportation, and itineraries.
• Screen and respond to emails, calls, and correspondence on behalf of executives.
• Prepare and format professional documents, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.

Project & Task Coordination

• Support the planning and execution of projects,
• Track project progress, update documentation, and follow up with team members as needed.
• Assist with event planning, meeting logistics, and other operational initiatives.

Financial & Office Admin

• Process reimbursements, manage expense reports, and assist with budgeting tasks.
• Assist in invoice tracking, payroll coordination, and purchase order preparation.

Office & Team Support

• Monitor office supplies and handle procurement as needed.
• Assist in onboarding new hires and maintaining employee records.
• Support HR-related tasks such as scheduling interviews and posting job listings.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Exceptional organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Trustworthy, professional, and able to handle confidential information with discretion.
• Strong problem-solving skills and a self-starter attitude.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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