Personal Assistant to CEO

Job Description

ABOUT JOB

Our client is seeking a highly organized, resourceful, and proactive Personal Assistant to support our CEO across both business and personal responsibilities. This role is ideal for someone who enjoys bringing order to complexity, creating efficient systems, and finding smarter ways to get things done.

Key Responsibilities Executive & Personal Support

• Manage a complex and ever-changing calendar, appointments, and travel arrangements.
• Assist with personal scheduling, errands, reservations, and household-related tasks.
• Coordinate purchases, deliveries, returns, gifts, and special requests.
• Handle a wide range of administrative, personal, and business-related tasks.

Email & Communication Management

• Help organize and manage email inboxes.
• Draft, review, and respond to correspondence on behalf of the CEO when appropriate.
• Create systems and processes to improve communication efficiency.
• Ensure important messages, deadlines, and follow-ups are never missed.

Systems, Process Improvement & AI Integration

• Identify opportunities to simplify workflows and eliminate inefficiencies.
• Research, implement, and manage AI tools and automation solutions.
• Help integrate technology solutions that save time and support business growth.
• Continuously look for ways to streamline both personal and business operations.

Client Relations & Thoughtful Touchpoints

• Coordinate client gifts, appreciation packages, and special occasion acknowledgements.
• Prepare and send thank-you notes, holiday cards, and personalized correspondence.
• Maintain records of important dates, preferences, and relationship details.
• Support exceptional client experiences through thoughtful attention to detail.

Social Media & Vendor Coordination

• Help oversee and coordinate with external social media and marketing vendors.
• Assist with content planning, scheduling, approvals, and project management.
• Ensure brand messaging, deadlines, and deliverables stay on track.
• Monitor social media activity and identify opportunities for engagement and growth.
• Act as a liaison between the CEO and marketing partners.

Special Projects & Odd Jobs

• Handle ad hoc projects and last-minute requests with professionalism and urgency.
• Research vendors, services, products, venues, and opportunities.
• Assist with event planning and coordination.
• Solve problems creatively and proactively.
• Embrace the reality that no two days are the same and no task is beneath you.

Who You Are

• Highly organized and exceptionally detail-oriented.
• Tech-savvy and excited by AI, automation, and productivity tools.
• A proactive problem-solver who anticipates needs before they arise.
• Comfortable juggling multiple priorities and shifting demands.
• Professional, trustworthy, and able to maintain confidentiality.
• Resourceful, adaptable, and willing to tackle a wide variety of responsibilities.

This is a unique opportunity to become a trusted partner to the CEO and play a meaningful role in helping both the business and personal aspects of life operate smoothly and efficiently.

Pay: $26.59 – $32.02 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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