Personal Assistant to CEO

Job Description

ABOUT JOB

We are seeking a highly organized, discreet, and proactive Personal Assistant to support a CEO. This role requires exceptional judgment, flexibility, emotional intelligence, and the ability to operate in a fast-paced, high-expectation environment with absolute confidentiality.

The ideal candidate is detail-oriented, resourceful, calm under pressure, and experienced managing complex schedules, travel, communications, and lifestyle logistics.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Prioritize and respond to communications on behalf of the CEO when appropriate
• Coordinate business appointments, conferences, and executive events
• Prepare agendas, briefing materials, expense reports, and follow-up items
• Serve as gatekeeper and liaison with executives, investors, advisors, and external partners

Administrative Operations

• Maintain confidential files, records, and sensitive information
• Own the management and operations of business office; coordinating with cleaning company, stocking and ordering supplies
• Process invoices, reimbursements, and basic bookkeeping support
• Conduct research and prepare summaries or recommendations
• Create systems and workflows to improve organization and efficiency
• Assist with special projects and ad hoc requests with urgency and professionalism

Qualifications

• 5+ years of experience supporting a CEO,

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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