We are seeking a highly organized, discreet, and proactive Personal Assistant to support a CEO . This role requires exceptional judgment, flexibility, emotional intelligence, and the ability to operate in a fast-paced, high-expectation environment with absolute confidentiality.

The ideal candidate is detail-oriented, resourceful, calm under pressure, and experienced managing complex schedules, travel, communications, and lifestyle logistics.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling, and meeting coordination across multiple time zones
Prioritize and respond to communications on behalf of the CEO when appropriate
Coordinate business appointments, conferences, and executive events
Prepare agendas, briefing materials, expense reports, and follow-up items
Serve as gatekeeper and liaison with executives, investors, advisors, and external partners

Personal & Lifestyle Management

Coordinate personal appointments, reservations, and household schedules
Manage gifting, special events, and personal logistics
Support relocation, property oversight, and residence management as needed

Administrative Operations

Maintain confidential files, records, and sensitive information
Process invoices, reimbursements, and basic bookkeeping support
Conduct research and prepare summaries or recommendations
Create systems and workflows to improve organization and efficiency
Assist with special projects and ad hoc requests with urgency and professionalism

Qualifications

5+ years of experience supporting a CEO

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Personal Assistant to CEO

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PA 2 Assist Ltd

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Personal Assistant to CEO

Job Overview

Job Description

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