Personal Assistant to Director

Job Description

ABOUT JOB

We are looking for someone with genuine initiative and grit – someone who is happy to roll up their sleeves, problem-solve on the go and handle both polished administrative work and the unpredictable realities of a busy working environment with equal enthusiasm.

Key Responsibilities

• Managing calendars, appointments and scheduling
• Coordinating meetings, reservations, travel and itineraries
• Assisting with email correspondence and administrative tasks
• Preparing documents, presentations and reports
• Supporting day-to-day coordination across the business
• Assisting with invoicing, expenses and general administration
• Tracking tasks, timelines and follow-up actions
• Managing personal appointments and lifestyle scheduling
• Coordinating dining bookings, entertainment and social arrangements
• Assisting with gift sourcing, deliveries and personal errands
• Supporting household-related organisation as required
• Managing online orders, returns and general personal administration
• Assisting with travel research, bookings and itinerary coordination
• Helping maintain organisation across both business and personal priorities
• Handling ad hoc requests and last-minute changes with efficiency and discretion
• Acting as a reliable point of support across the Director’s day-to-day life

Skills & Experience

• Previous experience in an administrative, coordinator, assistant or PA role
• Strong organisational and time management skills
• Excellent written and verbal communication
• High attention to detail
• Ability to multitask and prioritise effectively
• Professional and approachable manner
• Strong discretion and confidentiality
• Proficiency across Microsoft Office and Google Workspace
• Experience in hospitality, creative or fast-paced environments highly regarded

Personal Attributes

• Proactive and highly organised
• Calm and adaptable under pressure
• Strong sense of initiative
• Reliable and solutions-focused
• Positive and collaborative attitude
• Comfortable working across a wide variety of tasks and priorities
• Naturally helpful with a flexible, can-do approach
• Polished, personable and confident communicating with a broad range of people
• Able to anticipate needs and stay one step ahead

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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