Personal Assistant to the CEO

We are seeking a highly organized, reliable, and proactive Personal Assistant to support the CEO of a growing transportation company. This role will be responsible for managing personal administrative tasks to ensure the CEO’s days run smoothly and efficiently. The ideal candidate is detail-oriented, discreet, and capable of handling a wide range of responsibilities with minimal supervision.

Job Summary

The Personal Assistant to the CEO is responsible for providing high-level administrative and personal support to ensure the CEO’s daily activities and obligations are managed efficiently. This role includes coordination of schedules, handling personal errands, and supporting personal administrative needs. The position requires a high degree of organization, discretion, and the ability to manage multiple priorities independently.

This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manage and maintain the CEO’s calendar, including scheduling personal meetings, appointments, and reminders
• Coordinate travel arrangements and itineraries as needed
• Coordinate and manage vehicle maintenance and service appointments
• Assist with payment of personal bills and organization of personal financial records, as directed
• Handle confidential and sensitive information with a high level of discretion
• Provide general administrative support, including email management, document preparation, and filing
• Support special projects and complete ad hoc tasks, as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Prior experience as a personal assistant, executive assistant, or in a similar role is required
• Strong organizational and time management skills with the ability to prioritize effectively
• Demonstrated ability to maintain confidentiality and exercise sound judgment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision