Personal Executive Assistant

Job Description

ABOUT JOB

We are seeking an exceptional Personal Executive Assistant to support a small group of high-performing executives operating in a fast-paced media and production environment. This role requires an individual with elite attention to detail, outstanding communication skills, and a highly proactive mindset.

The ideal candidate thrives in a dynamic, constantly evolving environment, takes initiative without direction, and can operate with absolute discretion while managing sensitive information.

Responsibilities

Executive Operations

• Manage complex executive calendars, scheduling, and prioritization of competing demands
• Coordinate meetings, calls, and logistics with executives, production teams, and external partners
• Communicate on behalf of executives with authority and clarity
• Track action items and ensure follow-through across multiple teams
• Anticipate needs before they arise and proactively solve problems

Operational Support

• Act as a point of contact between executives and internal/external teams
• Ensure requests from executives are executed efficiently and professionally
• Navigate high-pressure situations while maintaining professionalism and discretion
• Provide logistical support for projects, events, and production needs

Qualifications

We are looking for someone who demonstrates:

• Exceptional attention to detail
• Strong executive presence and communication skills
• Extreme reliability and self-direction
• High emotional intelligence and situational awareness
• A proactive mindset with minimal need for oversight
• A “no task too big or too small” attitude

This role requires someone who can confidently interact with strong personalities in a high-performance environment while maintaining a calm, focused, and professional demeanor.

This role is best suited for someone who:

• Thrives in high-performance, fast-moving environments
• Maintains a laid-back but focused demeanor
• Understands how to navigate hierarchies and chain-of-command structures
• Takes pride in being the person executives rely on to make things happen

Requirements

• On-call availability
• Comfortable around young children in a family-oriented environment
• High level of confidentiality and discretion
• Calm, composed, and solution-oriented under pressure
• Independent- no need for guidance or hand-holding
• Capable of prioritizing shifting demands
• Highly organized
• High situational awareness
• High emotional intelligence
• Extremely reliable
• Strong communication skills and executive presence
• Attention to detail

Nice to Have

• Experience managing both professional and personal executive logistics
• Military or structured leadership background
• Background in media, entertainment, production, or security environments
• Experience supporting C-level executives, founders, or public figures

Pay: $90,000.00 – $105,000.00 per year

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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