Personal Executive Assistant

Job Description

ABOUT JOB

. We are seeking a high-level operator who thrives in a fast-paced environment, anticipates needs before they arise, creates order from complexity, and takes ownership of both professional and personal responsibilities with exceptional discretion and follow-through.

This individual will serve as the central integrator for the CEO’s personal, household, and lifestyle operations, ensuring that priorities move forward seamlessly and that nothing falls through the cracks.

The Executive Personal Assistant & Household Operations Lead serves as the CEO’s right hand, providing executive support while overseeing household operations, vendor relationships, travel logistics, personal projects, and day-to-day life management.

Success in this role means the CEO can confidently delegate responsibilities knowing they will be executed thoroughly, thoughtfully, and with minimal oversight.

This individual is expected to operate proactively, independently, and with a high level of judgment, serving as the single point of coordination across multiple areas of the CEO’s life and household.

Executive Assistant Responsibilities (Primary Function)

• Manage complex business and personal calendars, including prioritization of competing demands
• Coordinate domestic and international business and personal travel, including itineraries, logistics, reservations, and last-minute changes
• Manage email communications, priorities, and follow-up actions
• Track action items, commitments, deadlines, and ongoing initiatives
• Coordinate meetings, appointments, events, and special projects
• Conduct research and present organized recommendations and solutions
• Prepare summaries, briefing materials, and decision-support documents

Qualifications:

• 5+ years of experience as an Executive Assistant, Personal Assistant, Family Office Professional, Household Manager, Estate Manager, Lifestyle Manager, or similar role
• Experience supporting a CEO, founder, entrepreneur, executive, or high-net-worth individual
• Proven ability to manage multiple priorities simultaneously
• Strong project management and organizational skills
• Excellent verbal and written communication skills
• Strong judgment and decision-making abilities
• Ability to operate independently with minimal direction
• High degree of discretion and professionalism
• Strong vendor management and relationship-building skills
• Ability to anticipate needs and proactively solve problems
• Family office experience
• Private household management experience
• Luxury hospitality, concierge, or high-end service experience
• Experience managing multiple vendors and household operations
• Event planning and coordination experience
• Experience supporting high-net-worth individuals or families
• Ability to pass a Level 2 State and Federal Background Check
• Willingness to execute a Confidentiality and Non-Disclosure Agreement (NDA)
• Reliable transportation
• Flexibility to support urgent matters when necessary
• Ability to travel with the CEO and/or family as needed
• Ability to work onsite in the Delray Beach/Boca Raton area

Starting Salary: $105,000 annually.

Pay: $100,000.00 – $110,000.00 per year

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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