Personal/ Executive Assistant to CEO

Job Description

JOB DETAILS

We are seeking a highly organized and proactive Personal/Executive Assistant to support our CEO in a dynamic and fast-paced environment. This vital role involves managing complex schedules, coordinating projects, handling administrative tasks with precision, and providing exceptional personal support. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to anticipate needs while maintaining a positive, energetic attitude. You will be the first point of contact for our clients and visitors. Your role is crucial in ensuring smooth day-to-day operations, providing exceptional administrative support, and maintaining a welcoming environment.

Key Responsibilities

• Answering and directing phone calls with professionalism and courtesy
• Managing calendars, scheduling meetings, coordinating appointments
• Handling and receiving mail, packages, and deliveries
• Maintaining inventory of office supplies and ensuring the office is clean, organized, and presentable
• Receiving, Organizing, and filing expense documentation
• Assisting executives as needed with various administrative and personal tasks
• Completing Tasks with thoroughness, attention to detail, and follow through.
• Demonstrating a positive, no task too big or small attitude
• Applying common sense and the ability to connect the dots in situations where in depth problem solving is involved

Requirements

• Exceptional attention to detail and strong ability to multitask
• Strong follow through and commitment to completing tasks
• A positive, professional attitude and the ability to take direction well
• Must be available to start immediately
• Ability to handle confidential information discreetly while managing multiple priorities seamlessly
• A passion for Entertainment and a desire to grow within the industry

Preferred Qualifications

• Previous experience a personal or executive assistant heavily preferred
• Familiarity with top casting directors a plus
• An overall knowledge of the inner workings of the entertainment industry
• Experience with File Maker or similar database management software
• Mac Proficient
• Knowledge of the top commercial casting sites is a plus

Pay: $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration