Real Estate – Administrative Assistant

Job Description

ABOUT JOB

Our client  is seeking a highly organized Administrative Assistant . This role works in close partnership with the office’s senior-level Executive Assistant and provides essential administrative, expense, and event-planning support. The position plays a key role in ensuring the smooth day-to-day operations of the office and supporting senior leadership in a fast-paced environment.

Administrative & Executive Support

• Assist with calendar management, meeting coordination, and travel arrangements as directed by the Executive Assistant.
• Provide support on ad hoc projects and special initiatives for the leadership team.
• Handle sensitive and confidential information with the utmost discretion.

Expense Management (Primary Owner)

• Prepare, submit, and track expense reports accurately and on time, in accordance with firm expense policies.
• Partner with Finance and internal stakeholders to resolve expense-related questions or discrepancies.

Travel Arrangements and Planning (Primary Owner)

• Coordinate domestic and international travel arrangements for the Head of Blackstone Real Estate and related leadership, in alignment with direction and priorities set by the Executive Assistant.
• Prepare detailed travel itineraries and ensure all logistics are confirmed in advance of travel.
• Monitor travel schedules for changes or disruptions and proactively manage any necessary re-bookings.

Qualifications

• Bachelor’s degree preferred.
• 5+ years of administrative or executive support experience, preferably within financial services, real estate, or a similarly dynamic professional environment.
• Experience with expense management (preferably Concur) and event planning.
• Exceptional organizational skills and strong attention to detail.
• Effectively manage multiple priorities and meet deadlines with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Professional presence, sound judgment, and discretion when working with senior-level leadership.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.

Expected annual base salary range:

$70,000 – $130,000

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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