Receptionist

Job Description

ABOUT JOB

We are seeking a dynamic and friendly Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure smooth daily operations. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a vibrant team environment while honing your administrative expertise.

<Duties>

• Handle incoming correspondence, including emails, mail, and packages, ensuring timely distribution.
• Maintain the front desk area, keeping it organized, tidy, and welcoming at all times.
• Support office management tasks such as filing, data entry, proofreading documents, and managing calendars.
• Utilize computer skills to update records in Microsoft Office applications and Google Workspace tools.
• Assist with bookkeeping and basic QuickBooks entries to support financial record-keeping.
• Coordinate appointment scheduling and calendar management for staff or medical/dental offices as needed.
• Provide customer support by addressing inquiries promptly and professionally via phone or in person.
• Perform clerical duties such as photocopying, scanning, and maintaining organized filing systems.

<Skills>

• Proven experience in office management or administrative roles with strong organizational skills.
• Excellent phone etiquette and communication skills in both English and bilingual settings (if applicable).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Familiarity with multi-line phone systems and front desk operations.
• Strong data entry skills with high accuracy; typing speed is a plus.
• Knowledge of clerical procedures including filing, proofreading, and document management.
• Experience with bookkeeping software like QuickBooks is highly desirable.
• Ability to manage time effectively while handling multiple tasks simultaneously.
• Customer service orientation with a friendly attitude and problem-solving skills.
• Previous experience as a medical or dental receptionist is advantageous but not required.
• Personal assistant experience or calendar management skills are beneficial for supporting executive or team needs. Join our team as a Receptionist where your organizational talents and positive energy will make a meaningful difference every day!

Pay: $22.18 – $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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