Receptionist

Job Description

ABOUT JOB

We are seeking Experienced candidates to work part time hours in office services and/or facilities services to join our team. The Office and Facilities Services Receptioonist will be responsible for fostering a professional and pleasant working environment by providing excellent customer service in the fields of general office services and facilities maintenance and coordination.

Hours: FULL-Time up to 40 hours a week

Hourly Compensation: $21.00/hr-$21.00/hr USD

Hours are Monday – Friday 8:30am – 5:30pm

Responsibilities:

• Serve as the voice and face of the firm

• Willingness to train in hospitality and conference room services

• Answer and screen all incoming external and internal telephone calls in a welcoming and professional manner. Communicate clearly and effectively with all callers

• Inform Conference and Events Coordinator, Facilities Manager and/or Office Administrator of: any and all facilities issues

• Identify and resolve problems in a timely manner; gather and analyze information and develop alternative solutions; use reason when dealing with emotional situations; and the ability to manage changing circumstances quickly and calmly while being responsive to the needs of the clients and guests

• Handle multiple tasks to include, but not limited to event preparation such as envelope stuffing or name tag preparation, Excel projects, short correspondence, photocopying, faxing, mailing, and light assistant duties

Qualifications:

• High School Diploma or GED required; authorization to work for any employer in the US required
• Microsoft Office proficiency required and may be tested; Relevant hospitality/ administrative experience with high visitor and call volume in a medium-to-large-sized organization preferred
• 45 wpm typing skills, good spelling and grammar, and basic knowledge of Microsoft Office suite; Effective and professional verbal communication skills; English is required; other languages are a plus
• Strong organizational skills and calendar management skills; Resourceful in problem-solving and meeting client/visitor needs
• Professional appearance and outgoing positive demeanor
• Ability to write, read and comprehend correspondence, memos, emails, and basic instructions

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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