Receptionist/Administrative Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to manage a busy office environment effectively. If you thrive in a fast-paced setting and enjoy helping others, this position offers an exciting opportunity to contribute to a professional and welcoming workplace.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, providing excellent customer service at the front desk.
• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette.
• Handle data entry tasks accurately within spreadsheets and database systems, maintaining organized records.
• Support office management activities such as filing, document preparation, and calendar management for staff and executives.
• Utilize productivity software including Microsoft Office (Word, Excel) to create reports, correspondence, and presentations.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to process invoices and track expenses.
• Coordinate appointments, schedule meetings, and manage calendars to optimize time management for team members.

Qualifications

• Proven office experience with strong clerical skills and familiarity with front desk operations.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel) and data entry.
• Experience with multi-line phone systems and professional phone communication skills.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Previous experience with QuickBooks or other accounting software is a plus.
• Demonstrated customer service orientation with excellent interpersonal skills and professionalism.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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