Receptionist & Administrative Support

Job Description

ABOUT JOB

Our client is seeking a Receptionist and Administration Support for an upcoming contract.

Position Summary

Provides professional front-desk coverage, calendar/scheduling support, office supply inventory management, and general admin support.

Key Responsibilities

• Staff and operate the 10th floor (Secondary) reception area during all normal business hours.
• Handle phone calls, emails, and mail; act as point of contact for internal and external communications.
• Maintain records of receipt and mailing dates.
• Manage calendars, schedule meetings, appointments; greet high-level guests including US Government officials, Congressional staff, and senior private-sector executives.
• Create and distribute correspondence, reports, and documents.
• Track inventory of office supplies and notify Admin office to replenish.
• Provide general office support (admin tasks, data entry, filing, customer service).
• Manage the receptionist area appearance and access.
• Provide backup coverage for the 11th-floor primary receptionist during leave/peak demand.

Required Education

• High school diploma REQUIRED. Higher education PREFERRED.

Required Experience

• Minimum 1–3 years of experience in a professional office environment as a support assistant, receptionist, or equivalent.
• Experience handling phone calls, emails, and mail; serving as point of contact for internal and external communications.
• Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests.
• Experience creating and distributing correspondence, reports, and other documents.
• Experience tracking inventory of office supplies and replenishment.
• Experience providing general office support (admin tasks, data entry, filing, customer service).
• Ability to manage multiple tasks and prioritize effectively.
• Ability to manage the receptionist area.
• Effective written and verbal communication skills.
• Proficiency in office software and equipment.

Preferred Qualifications / Certifications

• Prior receptionist or office assistant experience at a federal agency, embassy, or professional services firm.
• Microsoft Office Specialist (MOS) certification.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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