Receptionist/Executive Assistant

• Answering phone calls, and greeting clients as they enter.
• Act as back up to the office manager, including front desk assistance and processing mail and overnight shipments as needed.
• Provides day-to-day administrative support to executive leaders, including PowerPoint presentations and other correspondence as needed.
• Provides calendar management, travel planning and meeting coordination.
• Coordinates conference room set-up and schedules catering as needed.
• Researches, prioritizes, and follows up on issues independently and determines appropriate course of action.
• Assists with various company processes upon requests.
• Assists with planning and execution of employee and client events.
• Friendly voice and pleasant tone over the phone and in person.
• Maintains a continual working knowledge of our client’s products, services and promotions.
• Delivers service utilizing prescribed standards to supply accurate information to callers and resolve their issues.
• Processes business invoices as designated
• Other miscellaneous job-related duties as assigned.

• High School Diploma or equivalent work experience. Bachelor’s degree a plus.
• 3+ years of work experience as an Executive Assistant and demonstrated ability to accomplish duties listed in the job description.
• Ability to organize, prioritize and schedule work assignments.
• Ability to handle multiple, simultaneous, and complex tasks effectively and efficiently.
• Advanced verbal and written communication skills and the ability to work with all levels of employees.
• Demonstrated advanced computer proficiency, including MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Must be available for occasional after-hours calls or emails

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