Job Overview
Date Posted
August 19, 2026
Expiration date
November 19, 2026
Job Description
ABOUT JOB
Our client is seeking a Receptionist / Office Assistant dedicated to handling employee. The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic
. About the role:
Employment Type : Full-Time Employee
Schedule : Monday–Friday, In Office | 8:00 AM – 4:30 PM or 7:30 AM – 4:00 PM
Hourly Rate: $18-$20 per hour
Greet and welcome guests as soon as they arrive at the office
Screen and forward incoming phone calls
Ensure reception and conference room areas are safe, tidy, and presentable
Provide basic and accurate information via phone/email
Organize, setup, and tear down luncheons for meetings and small events when needed
Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
Perform expense reporting for executive leadership team on a monthly basis
Perform document verification processes for submittal
Reconcile credit card statements and receipts, investigating and resolving charge discrepancies.
Other administrative duties including but not limited to, data entry, filing, photocopying, and faxing
Any additional support duties as assigned by the Office Manager
Do you have what it takes?:Required Education / Experience
High School Diploma
Proven work experience as a Receptionist, Front Office Representative, or a similar role
Proficiency in MS Excel spreadsheet and Adobe Acrobat
Experience reviewing invoices for accuracy, completeness, and proper documentation
Experience preparing and processing monthly expense reports
Experience reviewing and verifying documents for accuracy and completeness before submission.
Experience reconciling corporate credit card statements
Professional attitude and appearance with strong interpersonal skills
Strong written and verbal communication skills
Excellent organizational and time-management skills
Proven experience taking initiative in a dynamic and challenging work environment
Demonstrated ability to maintain integrity and confidentiality
Desired Qualifications
Accuracy and attention to detail
Experience with Deltek Vision and Expensify a plus
Exposure to accounts payable processing
Currency conversion knowledge
Experience with vendor sourcing
Strong multitasking skills with the ability to prioritize tasks without compromising results
A customer service orientation with the ability to be resourceful when issues arise
Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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