Receptionist/Office Coordinator

Job Description

ABOUT JOB

Our company immediately seeks a candidate to fill a full-time position as a Receptionist/Office Coordinator. This role is for the professional who may be starting their professional career and wants to place their own mark on the legal industry . This role will be responsible for elevating the company experience through excellent client service and responsiveness and support attorneys and staff by handling the day-to-day duties of running an office.

CORE RESPONSIBILITIES

• Partner with building management regarding facilities management.
• Review and approve timesheets; assist Regional Office Administrator with day-to-day staff support and support of general office operations.
• Greet and assist all visitors, and office residents, ensuring exceptional client service experience while managing the front desk.
• Answer, screen, and direct all incoming calls; take messages and assist with internal and external inquiries.
• Assist visitors with requests, including light legal administrative support.
• Work with couriers to receive and forward deliveries.
• Have an ownership mindset on the appearance of the office and the experience for anyone who comes to the office.
• Support Legal Administrative Assistants or other administrative departments if needed, as time permits.
• Perform key tasks related to onboarding and offboarding of attorneys and staff.
• Serve as a point of contact between legal and administrative personnel in multiple offices.
• Serve as on-site backup for day-to-day matters in the absence of the Office Administrator.
• Assist Hospitality Coordinator and Office Services Coordinator, including providing back-up coverage, as needed.
• Partner with Office Administrator, Marketing, and other staff involved with the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.

REQUIREMENTS

• Prompt and reliable attendance.
• Must dress in a professional manner and always maintain a professional demeanor.
• Excellent communication skills in person and on the phone.
• Positive, energetic attitude.
• Must be able to work in a multi-tasked environment.
• Problem-solving mindset with ability to work under pressure.
• Proficiency in Microsoft Outlook and Word.
• Keep matters relating to client names, client matters, firm operations, or finances completely confidential.
• College degree preferred.

The budgeted salary range for this position is $70,000 – $90,000.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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