Receptionist/Office Coordinator

Job Description

ABOUT JOB

The ideal candidate demonstrates excellent judgment, strong communication skills, attention to detail, and a proactive approach to supporting a fast-paced workplace.

Key Responsibilities

Reception & Front-Office Support

• Greet employees, visitors, candidates, and business partners in a warm and professional manner.
• Maintain an organized and welcoming reception area.
• Answer, screen, and route incoming telephone calls and general inquiries.
• Manage visitor access, notifications, sign-in procedures, and conference room coordination.
• Maintain awareness of scheduled visitors, meetings, interviews, and office events.

Office Operations

• Keep the entire office organized and clutter-free, regularly going through storage boxes and shared spaces to sort, consolidate, and properly store or discard materials.
• Serve as the primary point of contact for day-to-day office needs, proactively identifying and resolving operational issues.
• Help ensure the corporate office remains clean, organized, properly supplied, and ready for internal and external meetings.
• Conduct regular checks of conference rooms, common areas, and the kitchen throughout the day.
• Prepare conference rooms for meetings, including refreshments, materials, and audiovisual setup.
• Maintain internal office directories, contact lists, and shared administrative resources.

Administrative Support

• Provide general administrative support to executives and department leaders as needed.
• Prepare and process outgoing FedEx, UPS, USPS, and courier shipments, including creating shipping labels, coordinating pickups, and tracking deliveries.
• Assist with document scanning, copying, printing, filing, and organizing administrative records
• Assist with scheduling meetings, preparing documents, organizing materials, and coordinating meeting logistics.
• Support travel arrangements, reservations, and expense documentation when requested.
• Prepare correspondence, presentations, spreadsheets, reports, and other business documents.
• Maintain accurate electronic and physical records.
• Assist with special projects and provide additional administrative coverage during busy periods.

Qualifications

• Previous experience in reception, office administration, hospitality, customer service, or a similar professional environment.
• Excellent verbal and written communication skills; professional appearance, demeanor, and telephone etiquette.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and respond calmly to changing needs.
• Proactive, resourceful, and service-oriented approach.
• Sound judgment and the ability to handle confidential information appropriately.
• Proficiency with Microsoft Office, Google Workspace, and modern workplace technology.

Success in This Role

Success in this position requires someone who takes pride in creating a welcoming workplace, anticipates the needs of others, follows through consistently, and understands that the front desk plays an important role in shaping the experience of employees, candidates, visitors, and business partners.

Job Type: Regular, Full-Time

Compensation Range: $24-$26, commensurate with experience.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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