Senior Administrative Assistant/Executive Assistant

• Manage complex calendars, meetings, and travel arrangements, proactively identifying opportunities to improve scheduling efficiency and optimize the CMO’s time.
• Coordinate competing priorities and ensure the executive’s schedule aligns with key business objectives.
• Assist with executive correspondence, meeting materials, reports, and other documents, leveraging AI tools where appropriate to improve efficiency and quality.
• Assist with tracking business performance metrics and preparing summaries and reports for leadership meetings.
• Assist in preparing executive dashboards, meeting summaries, and supporting materials for leadership meetings.
• Collaborate with Marketing and Creative teams to support executive presentations, communications, and other business materials.
• Handle highly sensitive and confidential information with discretion, professionalism, and integrity.
• Anticipate administrative needs, identify potential issues, and proactively resolve them to ensure the smooth operation of the executive office.
• Coordinate recurring business operations processes, including documentation, tracking, and stakeholder communications to ensure timely and accurate execution.
• Provide flexible administrative support to senior leaders across the organization as business needs evolve.

Education / Qualifications

• Minimum of 5 years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities while maintaining strong attention to detail.
• Strong analytical skills and experience working with business metrics, reports, spreadsheets, budgets, and expense tracking.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Excellent written and verbal communication skills, with experience preparing professional correspondence, reports, and business documents.
• Experience supporting marketing, branding, internal communications, or presentation coordination is considered an asset.
• Advanced proficiency with Microsoft 365 (Outlook, Excel, PowerPoint, and Word); experience with CRM systems, analytics platforms, project management tools, and AI productivity tools (such as Microsoft Copilot or ChatGPT) is considered an asset.
• A proactive, resourceful, and solutions-oriented approach, with the ability to anticipate needs and adapt to changing priorities.
• Strong interpersonal skills with the ability to build collaborative relationships across all levels of the organization.