Senior Administrative Assistant – Finance

Job Description

ABOUT JOB

The selected candidate will provide Administrative Assistant support for multiple Finance Directors. The primary focus of this position is the efficient and proactive execution of all operational and administrative functions, while maintaining the highest level of personal and professional standards and conduct.

Roles & Responsibilities:

In this dynamic, fast-moving role, your key responsibilities will include:

• Managing the daily schedule for multiple Finance Directors, which requires the ability to prioritize requirements and demands
• Arranging travel including preparing itineraries
• Preparing and processing expense reports
• Planning, coordinating, and supporting a variety of meetings, presentations, and employee engagement events, including arranging for venue, catering, duplication of materials, audio-visual needs, etc.
• Attending meetings and recording notes and actions as needed
• Maintaining security of highly sensitive and confidential information
• Working in a collaborative atmosphere with the entire Finance Administration team, where vacations are coordinated, and coverage is secured as necessary
• Document coordination and content management; printing, copying, mailing, scanning
• Coordinating to obtain Senior Leader signatures and approvals on documents
• Scheduling interviews, arranging parking, and escorting visitors
• General office management responsibilities, such as ordering supplies, processing purchase orders or requisitions, monitoring budgets, etc.
• May take on ad hoc special project assignments
• Other duties as assigned

Basic Qualifications:

• Typically requires a minimum of 3 years of related experience with a High School Diploma or equivalent in education, or 2 years’ of experience and an Associate’s degree, or combination of education and related work experience.
• Experience supporting a senior executive, recent experience supporting equivalent executive level staff, or experience supporting a department in an administrative role.
• Ability to provide occasional out of normal business hours support.
• Demonstrated proficiency with Microsoft PowerPoint, Word, and Excel.
• Strong capability with Microsoft Outlook.
• Strong organization skills with attention to detail.

Preferred Qualifications:

• Bachelor’s Degree or equivalent.
• Experience with Microsoft Teams toolsets / apps.
• High level of poise, tact, and diplomacy in working closely, often under time pressure, with highly sensitive information, with a diverse group of executives, customers, managers, and support personnel.
• Experience with Concur travel and expense software.
• Experience supporting Senior Executives in a Finance organization.
• Experience using SharePoint and updating department pages.
• Project Management experience: ability to develop plans, manage deadlines, and mitigate risks.
• Superior interpersonal, written, and verbal communication skills.
• Ability to work collaboratively with others.
• Independent decision making, accuracy, and follow through on a broad range of administrative support tasks.
• Ability to effectively apply strong self-organization and time management skills, with considerable emphasis on self-initiation.
• Strong organization skills with attention to detail.
• Able to proactively assess situations and make decisions within broadly defined practices and procedures.

Salary compensation range and midpoint:

$62,000 – $77,500 – $93,000 Annual

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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