Senior Executive Assistant & Marketing Coordinator

Job Description

JOB SUMMARY

Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Marketing Coordinator.

Key Responsibilities

Executive Support & Scheduling

• Manage and optimize the Medical Director’s calendar, priorities, and daily workflow
• Coordinate high-volume scheduling and meetings across multiple states
• Book and manage travel arrangements, including flights, accommodation, and itineraries
• Take detailed meeting notes and track action items and follow-ups
• Ensure alignment of schedules, meetings, and operational priorities

Marketing & Social Media

• Create, schedule, and manage content across social media platforms
• Assist with developing and launching social media ads and campaigns
• Monitor engagement and performance metrics to improve visibility and growth

Operations & Coordination

• Support workflow organization and process improvements
• Track key metrics and assist with reporting
• Coordinate internal projects and scheduling logistics

Administrative & Communication

• Draft and manage professional communications
• Track expenses and maintain organized records
• Ensure smooth day-to-day executive office operations
• Handle sensitive and personal matters with discretion and professionalism

Qualifications

• 3+ years of experience in an Executive Assistant or similar role
• Strong experience managing complex calendars and multi-location scheduling
• Experience with travel coordination and booking
• Experience with social media content and digital advertising
• Excellent organizational and multitasking skills
• Strong communication skills (English required; Spanish preferred)
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to handle confidential information with discretion

Preferred

• Experience supporting senior executives or physicians
• Experience in healthcare or multi-site operations
• Background in operations, project coordination, or marketing support

Compensation

$50,000 – $65,000 annually (based on experience)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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