Staff Recruiting Assistant

Job Description

JOB DETAILS

The Human Resources Department of our company is seeking a Staff Recruiting Assistant to join our team. This role supports the staff recruiting team across the full recruitment lifecycle and plays a key part in ensuring an efficient, high-quality candidate experience.

Key Responsibilities

• Prepare and distribute bi-weekly staff recruiting communications.
• Scan, upload, and maintain recruiting documents in the Applicant Tracking System (ATS).
• Manage ATS records, including applicant dispositioning, check-ins, and merging duplicate files.
• Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
• Manage job postings on external recruiting platforms.
• Administer and track candidate diagnostic skills assessments.
• Maintain and update recruiting Smartsheets and tracking spreadsheets.
• Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
• Process non-employee workers and enter required data into the HRIS.
• Track and maintain records for all non-employee workers.
• Schedule and facilitate virtual and in-person interviews through the ATS.
• Greet and escort candidates for on-site interviews as needed.
• Process invoices and expenses.
• Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.

Qualifications

• Two-year college degree or equivalent experience.
• A minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
• Prior office experience in a law firm or professional setting is a plus.
• Strong proficiency in Microsoft Office (Word and Excel); experience with Smartsheet and ATS platforms preferred.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent organizational, communication, and problem-solving skills.
• Ability to prioritize, manage time effectively, and handle multiple tasks simultaneously.
• High level of attention to detail in a fast-paced environment.
• Reliable, motivated, and client-service oriented.
• Flexibility to work additional hours as needed.

The anticipated base salary for this position is $52,000 – $58,000.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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