Virtual Administrative Assistant

Job Description

ABOUT JOB

We’re looking for a reliable, proactive, detail-oriented Virtual Administrative Assistant to support day-to-day operational, financial, and administrative work. This is a remote-first role.

What You’ll Do

• Manage company email and calendars
• Communicate with partners such as accountants, payroll providers, insurance representatives, and attorneys, and follow up on administrative tasks and documentation
• Handle vendor correspondence by email, phone, and text
• Perform basic bookkeeping tasks, including categorizing transactions and attaching receipts
• Prepare and send routine monthly client invoices
• Initiate purchases for business subscriptions, services, and office equipment, and assist with routine payroll runs as directed
• Monitor, organize, and scan mail received through a virtual mailbox service
• Provide regular task progress updates through the company’s internal system, Notion
• Maintain and organize internal files and documents across Notion and Google Workspace
• Post advertisements for our services on relevant job boards, classified sites, and forums, and serve as the initial point of contact for responses and inquiries
• Perform light data entry related to ad tracking, client inquiries, and vendor information
• Proactively research and monitor job postings from potential clients in the game development and technology sectors
• Book occasional travel arrangements as needed

What You’ll Bring

Required

• Strong written and verbal communication skills, with professional proficiency in English across email, phone, and text
• Excellent organizational skills, attention to detail, and the ability to work independently
• A professional, reliable, and friendly approach to day-to-day interactions
• Comfort managing multiple priorities with minimal supervision
• Reliable internet access and a smartphone (Android or iOS)

Preferred

• Experience with basic administrative bookkeeping, such as categorizing transactions and attaching receipts
• Proficiency with Google Workspace (Docs, Sheets, Drive), Notion, Slack, and basic financial tools such as QuickBooks or Wave
• Comfort using cloud-based tools and managing online accounts securely
• Prior experience supporting technology or software businesses
• Experience using virtual mailbox or mail-routing services

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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