Virtual Assistant / Operations Administrator

Job Description

JOB  DETAILS

Responsibilities

• Manage calendar scheduling, appointment setting, and coordinate meetings using tools like Google Workspace and Microsoft Office.
• Handle multi-line phone systems with professionalism, practicing excellent phone etiquette and providing outstanding customer support.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Assist with bookkeeping tasks such as invoicing and QuickBooks data management to support financial operations.
• Support front desk duties including greeting visitors, managing office supplies, and maintaining a welcoming environment.
• Oversee office management functions like organizing files, maintaining office equipment, and streamlining administrative workflows.
• Provide personal assistant support by managing emails, preparing reports, and handling confidential information with discretion.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Excellent typing speed and data entry accuracy; familiarity with clerical procedures.
• Experience with office management systems, multi-line phone systems, and front desk operations.
• Bilingual abilities are a plus for communicating with diverse clients and team members.
• Knowledge of QuickBooks or bookkeeping software is desirable for financial tasks.
• Exceptional customer service skills combined with professional phone etiquette and clear communication.
• Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required. Join us as a Virtual Assistant / Operations Administrator to be at the heart of our operational success! Bring your organizational prowess, technical skills, and enthusiasm to help us deliver exceptional service while advancing your career in a supportive environment.

Pay: $23.45 – $28.24 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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