Virtual Assistant / Operations Coordinator

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Virtual Assistant / Operations Coordinator . This role involves managing administrative and operational tasks to ensure smooth daily operations across multiple booking platforms.

The ideal candidate has experience in short-term rentals, hospitality, or property management (preferred), strong communication skills, and comfort working with digital tools and remote teams. This is a paid position well-suited for individuals who thrive in a fast-paced, detail-driven environment.

Duties & Responsibilities

• Manage calendar scheduling and coordinate reservations for short-term rentals
• Handle multi-line phone systems while providing professional customer service
• Maintain accurate data entry and filing of rental records, guest information, and financial documents (in office)
• Utilize QuickBooks for bookkeeping, invoicing, and expense tracking (in office)
• Coordinate check-in and check-out processes and support guest experience needs
• Coordinate with cleaning crews, maintenance teams, and vendors to ensure property readiness
• Input and track work orders, service requests, and operational follow-ups
• Assist with Google Workspace applications (Docs, Sheets, Slides) for reporting and documentation
• Perform clerical duties such as email management, typing reports, and internal communication support
• Collaborate closely with the Revenue Specialist on pricing, availability, and operational updates
• Manage time effectively, prioritize daily tasks, and meet deadlines in a remote environment

Skills & Qualifications

• Experience in short-term rentals, hospitality, or property management preferred
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Strong organizational skills with the ability to multitask efficiently
• Excellent written and verbal communication skills; strong phone etiquette required
• Experience with office management systems and administrative procedures
• Familiarity with QuickBooks or similar accounting software, and easy to learn our new accounting software
• Prior front desk, receptionist, personal assistant, or administrative support experience is a plus
• High attention to detail with strong data entry and proofreading skills
• Excellent time management and follow-through

Pay: $25.34 – $30.52 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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